Video conferences enable remote board members to connect with one another, even when they are using different devices. For meetings, nonprofits can pick among a variety conferencing platforms, including Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits may also choose to use a board management software with a meeting interface to allow remote participation, without leaving the platform.

While the majority of discussions during the meeting are conducted using audio, the ability to see facial expressions can be a great way to encourage more interactive and participatory meetings. To ensure everyone can be heard, the chair should invite board members to speak who haven’t spoken, and limit the number of people speaking at a time. This ensures that the discussion doesn’t become dominating by one person and provides a more balanced decision-making process. To avoid background noise, ensure that participants turn off their mobiles and use the mute button when they aren’t talking.

Directors who aren’t familiar with the virtual environment They may be hesitant to speak to the group. This limits their engagement and effectiveness. This can be addressed by using an interface that is easy to use for meetings or a training session that https://www.board-room.blog/comprehensive-market-guide-for-board-portals helps attendees become familiar with the technology, and urging to practice prior to the meeting. The board can also create an agenda that is strictly controlled and restricts the duration of each item to ensure that the meeting runs smoothly and the desired outcome is achieved. Board directors can highlight digital documents and make notes to enhance their involvement and speed up the meeting. They can share their annotations with other members to improve collaboration and the quality of their meeting minutes.